FOI - Car Documentation

FOI - Car Documentation

Postby Farmer » Fri Nov 06, 2009 1:06 pm

Following the non answering of question 4 in the FOI - Foreign Motor vehicle Registrations I've decided to to make a new request:

In order to simplify the questions and your answers, the following meaning to words should be assumed:

DOCUMENTS: Any document or form whether paper, electronic or of any other form etc.

LAW: Common law, any act of parliament, instruments, judge’s ruling or precedent, or EU rules or directives. Any guidance, rules or policies of government or its ministries including any corporations either directly controlled or working on behalf of government or its ministries etc.

EXAMPLE: Direction to the law (as defined above) with the relevant section pointed out and a copy of the document (as defined above) if possible etc.

CAR: Car, vehicle, motor that can travel, drive, move on a public highway, motorway, street, road etc.

GOVERNMENT BODY: Government, government ministry or departments including any corporations either directly controlled or working on behalf of government or its ministries etc.

Questions:

1. What DOCUMENTS is a CAR manufacturer required to create or complete before or after manufacture of a CAR as required by LAW? Please give an EXAMPLE and where those DOCUMENTS are forwarded or kept if at all.

2. What DOCUMENTS is a CAR retailer required to create or complete before or after the delivery of the CAR from the CAR manufacturer as required by LAW? Please give an EXAMPLE and where those DOCUMENTS are forwarded or kept if at all.

3. What DOCUMENTS is a CAR retailer required to create or complete before or after a CAR is purchased by or delivered to the purchaser as required by LAW? Please give an EXAMPLE and where those DOCUMENTS are forwarded or kept if at all.

4. What DOCUMENTS is a GOVERNMENT BODY required to create or complete as required by LAW? Please give an EXAMPLE and where those DOCUMENTS are forwarded or kept if at all.

5. With regard to the above five questions, when are or may DOCUMENTS be destroyed? Please give an EXAMPLE.


http://www.whatdotheyknow.com/request/car_documentation
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Re: FOI - Car Documentation

Postby Farmer » Mon Nov 09, 2009 5:07 pm

Well a speedy reply. I consider the questions answered and show a few things I have not seen so far:
FOI FOI

9 November 2009


Dear Mr Smith

Thank you for your e-mail of 6 November requesting information on car documentation. The Freedom of Information Act gives people a right to access non-personal information held by public authorities. The Driver and Vehicle Licensing Agency (DVLA) is the authority responsible for maintaining a register of drivers, vehicles and their keepers. As your request for information falls within DVLA’s day to day business, your request is subsequently being treated as ‘Business as Usual’.

Firstly, it may be helpful if we explain that a vehicle should not be used or kept on public roads until the vehicle licensing and registration process has been completed unless the vehicle is in transit to or from a pre arranged compulsory test.

In addition, all vehicles that are to be used on a public highway must meet the Road Vehicles (Construction and Use) and Lighting Regulations 1986.

It is the primary responsibility of the DVLA to register vehicles in accordance with the Vehicle Excise and Registration Act 1994 (VERA), as amended. The Agency must be satisfied that a vehicle meets the legislative requirements as detailed in VERA.

Under VERA the registration of a vehicle follows the issue of a vehicle licence (tax disc) and it is at this stage that a vehicle is allocated a registration mark. It is due to this requirement that applications to license and register vehicles originating from outside of the UK are subject to various mandatory checks.

These checks include an assessment of a vehicle’s documentation to ensure compliance with the rigorous design and build standards necessary for use on GB roads. Checks are also made regarding type approval, the payment of appropriate taxes, newness and vehicle identity, which may also include a physical inspection of the vehicle. Registration and licensing will not take place unless the necessary documentation is presented. These measures are in place to help combat vehicle crime.

The following is in reply to your specific questions:

Q1. Type approval is the process which ensures that vehicles, their systems and components, meet the appropriate environmental and safety standards.

Once type-approval has been awarded, the manufacturer will be solely responsible for ensuring the conformity of production (COP) for the period for which the approval is valid. The manufacturer will then be able to issue a Certificate of Conformity for each vehicle of that type which is produced.

Q2. The following original documents will need to be submitted to a DVLA local office in order to complete the registration process:

• Completed application form V55/4 (for new vehicles) or V55/5 (for used vehicles).
• A first registration fee
• The required fee for the vehicle licence (tax disc)
• A current British certificate of insurance
• Foreign registration certificate or Certificate of export or dating evidence from manufacturer
• Evidence of Type Approval
• The appropriate HM Revenue and Customs form required to register an imported vehicle
• A current British MOT test certificate (where a vehicle is three years old or over from the date of registration in the country of origin or date of manufacture whichever is older)
• A declaration of newness V267 (if applicable)
• Documentation confirming name and address in the UK.

Q3. Motor traders are required to notify the name and address of the new keeper on the Vehicle Registration Certificate (V5C) immediately following a sale or transfer of vehicles.

Q4. DVLA is required by law to issue Vehicle Registration Certificates (V5C).

Q5. Documents should not be destroyed. Every registered keeper should by law, be in receipt of a valid Vehicle Registration Certificate (V5C).

Thanks & Regards,

DVLA
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Re: FOI - Car Documentation

Postby Farmer » Mon Nov 09, 2009 6:58 pm

This brings up a few interesting points:

Under VERA the registration of a vehicle follows the issue of a vehicle licence (tax disc) and it is at this stage that a vehicle is allocated a registration mark.


So, a fee known as car tax to us pays for a vehicle licence that is issued to the car. So they are treating a car as something that must have a license. The car is then registered by the DVLA and issued a registration number which they now call a registration mark.

Checks are also made regarding type approval, the payment of appropriate taxes, newness and vehicle identity


On imported cars, why do they check for newness? It also appears that a car has a vehicle identity. Could this be how they take ownership?

These measures are in place to help combat vehicle crime.


I bet they don't mean theft.

Once type-approval has been awarded, the manufacturer will be solely responsible for ensuring the conformity of production (COP) for the period for which the approval is valid.


What is this I wonder.

The manufacturer will then be able to issue a Certificate of Conformity for each vehicle of that type which is produced.


So, a Certificate of Conformity may also be a title of ownership. A bit like a birth certificate.

• Completed application form V55/4 (for new vehicles) or V55/5 (for used vehicles).


A contract that must be completed by a retailer.

Q3. Motor traders are required to notify the name and address of the new keeper on the Vehicle Registration Certificate (V5C) immediately following a sale or transfer of vehicles.


So again, not owner but keeper with a small 'k'.

Q5. Documents should not be destroyed. Every registered keeper should by law, be in receipt of a valid Vehicle Registration Certificate (V5C).


So, the registered keeper does not need to have a V5C, they may destroy it as the DVLA must by law issue one to the registered keeper, and it t is just assumed that the keeper has one.
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Re: FOI - Car Documentation

Postby Bill » Mon Nov 09, 2009 7:21 pm

On imported cars, they check for newness as a new car attracts a different import duty rate to a used car (for car read vehicle)

Once type-approval has been awarded, the manufacturer will be solely responsible for ensuring the conformity of production (COP) for the period for which the approval is valid.



What is this I wonder.


For example, if Nissan make a new Bluebird, type-approval is granted for that model usually for a period of 5 years, then Nissan has to conform to the COP for that period, if the design of the car is changed then they have to go through the type approval process again.

The manufacturer will then be able to issue a Certificate of Conformity for each vehicle of that type which is produced.



So, a Certificate of Conformity may also be a title of ownership. A bit like a birth certificate.


No, not at all, as above, it just says that all the cars made under that certificate conform to the type approval specs.


I have also said to the police in the past when asked if I am the owner of the vehicle "No, I am the registered keeper" and vice versa when the car isnt in my name.
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Re: FOI - Car Documentation

Postby Farmer » Mon Nov 09, 2009 8:16 pm

Bill wrote:No, not at all, as above, it just says that all the cars made under that certificate conform to the type approval specs.

I have also said to the police in the past when asked if I am the owner of the vehicle "No, I am the registered keeper" and vice versa when the car isnt in my name.


What I am trying to find out is how they have the authority to crush a car. They can only do that if they own the car.
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Re: FOI - Car Documentation

Postby Bill » Mon Nov 09, 2009 8:22 pm

I see, sorry.

As far as I am concerned, they do not have the authority to crush or even impound a car.
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Re: FOI - Car Documentation

Postby Farmer » Mon Nov 09, 2009 8:35 pm

Bill wrote:I see, sorry.

As far as I am concerned, they do not have the authority to crush or even impound a car.


Parliament does not impose something it does not believe it has a right to do. So, I wish to know what it is that makes them believe they have that right.
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